Communications

What You Need to Know for the Leave Year End | December 4, 2023

Application: HCM | Audience: Absence Management (AM) Supervisors, AM Administrators for agencies using Cardinal Absence Management, and Time & Labor (TL) Administrators of PSB agencies.

Reminder that Leave Year End processing will take place on Tuesday, January 16, 2024, to finalize the period ending January 9 and calculate the annual carryover/forfeiture and new year entitlements effective January 10.

ESS - Check Your Absence and Leave Balances Before Leave Year End! | December 4, 2023

Application: HCM | Audience: Employee Self Service (ESS) TA Users with Absence Management (AM).

Reminder that Leave Year End processing will take place on Tuesday, January 16, 2024, to finalize the period ending January 9 and calculate the annual carryover/forfeiture and new year entitlements effective January 10.

Legislative Salary Increase – Opt Out by 12/3! | November 30, 2023

Application: HCM | Audience: Select HR Directors and HR Administrators for HCM agencies that used the Opt Out option during the June 2023 increase.

Reminder that the Legislative Salary Increase Tool Opt Out Deadline is Sunday, December 3, 2023.

Legislative Salary Refresher Forum - Materials | November 17, 2023

Application: HCM | Audience: Invitees and attendees of the Cardinal HCM FY24 Legislative Salary Increase Refresher Forum held Tuesday, November 14, 2023.

Includes a copy of the presentation and the recording

Time Entry Tips for the Holidays | November 16, 2023

Application: HCM | Audience: Time Reporters with modify access, Timekeepers, Time & Labor Supervisors, Absence Supervisors, Time & Labor Administrators, and Absence Administrators.

Cardinal provides time entry tips for the upcoming the holiday season.

Workers Compensation Code and US SOC Code Field Updates | November 15, 2023

Application: HCM | Audience: HR Directors, HR Administrators and Functional Interface Contacts at agencies with HR interfaces Agencies

Announcement of upcoming changes to The Workers Compensation Code and US SOC Code. The codes will be required fields in Position Management.

HR006 Position Data Upload Updates | November 9, 2023

Application: HCM | Audience: all Technical and Functional Interface Contacts at agencies with HR interfaces Agencies

Announcement of upcoming changes to The Workers Compensation Code and US SOC Code. These codes will be required fields in Position Management.

New Benefit Event Class Code and Improved Functionality | October 31, 2023

Application: HCM | Audience: Benefits Administrators of all Cardinal HCM agencies

Announcement of a new Benefit Event Class Code (HR2) will be used in Cardinal to enroll employees in Imputed Life

Major Update for NAV225 - Cardinal Reporting HCM WBT | October 27, 2023

Application: HCM | Audience: Core Users for Cardinal HCM agencies

Updated course to introduce modular approach and new tutorial videos

Changes to the Rewards and Recognition Page | October 20, 2023

Application: HCM | Audience: HR Directors and HR Administrators. PY Admins, AM Admins, and TL Admins (PSB only) copied for awareness.

The Rewards & Recognition page is now accessible to all agencies and no longer restricted to tracking Rewards & Recognition transactions for classified employees only

Daily VRS File Update | October 3, 2023

Application: HCM | Audience: HR Administrators, BN Administrators, and Payroll Administrators of all Cardinal HCM Payroll Agencies.

Announcement that future-dated elections have been integrated into the Virginia Retirement System (VRS) VNAV Elections Upload file

NEW WBT for TA371 – Timekeeper Processing | September 28, 2023

Application: HCM | Audience: Timekeepers, Time & Labor (TL) Administrators, Human Resources (HR) Administrators, and the Cardinal Security Officers for TA agencies.

TA371 - Timekeeper Processing training course has been updated and is now a self-paced Web-Based Training (WBT) available on the Cardinal website

Consolidation of Personal Data Job Aids | September 25, 2023

Application: HCM | Audience: All HR Administrators for Cardinal HCM agencies

Consolidation of several job aids for inclusion in job aid HR351 Viewing and Modifying Personal Data

Missing Absence Reason | August 22, 2023

Application: HCM | Audience: Absence (AM) Administrators at select Cardinal HCM agencies

Reminder to update Absence Reason in the the Absence Event Detail link

Assigning Work Schedules | August 1, 2023

Application: HCM | Audience: Fiscal Officers, HR Directors, and Payroll Officers of Payroll agencies. TL Administrators and Employee TL Setup Administrators.

Essential functions that require employee’s assigned Work Schedule
Run the Employee Schedule Review Query frequently to identify employees in need of a Work Schedule update

Rewards and Recognition Mass Update Enhancement | July 31, 2023

Application: HCM | Audience: All HR Administrators.

Rewards and Recognition Mass Update template has been enhanced to offer more flexibility
New "Reward ID" column added
Updated Instructions and Column Definitions tabs

Announcing a Daily VRS File | July 26, 2023

Application: HCM | Audience: HR Administrators, Benefits Administrators, and Payroll Administrators of all Cardinal HCM Payroll Agencies.

Virginia Retirement System (VRS) VNAV Elections Upload is transitioning to a daily frequency
VRS VNAV Elections Upload Timing
Agency Responsibilities

Announcing the New Benefit Event Detail Page | July 17, 2023

Application: HCM | Audience: Benefits Administrators of all Cardinal HCM agencies and decentralized localities.

New Benefit Event Detail page, replaces Life Event Tool and BAS Activity page
Links to job aids and Benefit Event Detail Page Forum recording

Department Position Funding Mass Upload Enhancement | July 10, 2023

Application: HCM | Audience: All PY Budget Processors.

Department Position Funding Mass Upload template has been enhanced to support split funding
Revised template has been posted to Cardinal Website > Resources > HCM Update Templates

Cardinal ESS users with Payroll access - Safeguard your account | June 7, 2023

Application: HCM | Audience: All Cardinal Employee Self-Service (ESS) users who have access to payroll information. CC: HR Directors, HR Administrators, Payroll Read Only, and Payroll Administrators at Cardinal Payroll Agencies

Guidance for ESS users on safeguarding access to Cardinal
New Direct Deposit Email Notification
Details on VITA's updated Okta SMS authentication text message

Automated Email Notice - Direct Deposit | June 6, 2023

Application: HCM | Audience: HR Directors, HR Administrators, Payroll Read Only, and Payroll Administrators at Cardinal Payroll Agencies

Implementation of automated direct deposit email notification triggered by changes to user's direct deposit info
Next steps if an employee receives an email notification for authorized/unauthorized change

How to complete EEO-4 Demographic Data Review | June 2, 2023

Application: HCM | Audience: HR Directors and HR Administrators of Executive Branch agencies

Reminder to review employees' ethnic group and gender
Links to resources for HR Admins and ESS Users

Cardinal Tech Upgrade - What to Expect in Cardinal HCM | May 16, 2023

Application: HCM | Audience: Cardinal HCM Core Users, ESS TA Users, HR Directors, Payroll Officers, Interface Contacts, and AITRs

Cardinal System outage from May 19 at 5:00 p.m. through May 22 at approximately 11:00 a.m.
Summary of changes and enhancements to Cardinal HCM including the HCM Homepage, Tab Key utilization, Timesheet Tab, and Process Monitor Page

Cardinal Tech Upgrade - What to Expect in Cardinal Financials | May 16, 2023

Application: FIN | Audience: Cardinal Financials Users, Fiscal Officers, and AITRs

Cardinal System outage from May 19 at 5:00 p.m. through May 22 at approximately 11:00 a.m.
Process Monitor Page Changes

Announcing New/Updated Fields for Veteran's Service Credit and Service Dates | May 8, 2023

Application: HCM | Audience: HR Directors, HR Administrators, and AM Administrators

Updates/Additions to fields in Cardinal to support Service Dates
Next Steps for HR and AM Administrators to make proper adjustments/updates to Service Date fields
Support materials for the new and updated fields

New Cardinal Website Pages: User Support Guides and Resource Revisions | April 28, 2023

Application: FIN, HCM | Audience: All Cardinal Financials users and Cardinal HCM Administrators

New User Support Guides available
New Resource and Learning Materials Revisions webpage

Cardinal - Maintaining Emails - Especially for Open Enrollment | April 11, 2023

Application: HCM | Audience: All HR Directors, HR Administrators, and BA Administrators

Emails in Cardinal HCM
Checking missing emails
Communicating user details with employees

Teleworkers Statistics Report - Now Available | March 31, 2023

Application: HCM | Audience: All HR Directors and HR Administrators

Teleworkers Statistics Report available to HR administrators

Cardinal HCM Reports Catalog Separated into Functional Areas | March 21, 2023

Application: HCM | Audience: All Core Users for HCM agencies

HCM Reports Catalog replaced with catalogs by functional area

Timesheet Default View Changed to FLSA Period Start Day | March 15, 2023

Application: HCM | Audience: Time Reporters with modify access, TL Admins, and AM Admins

Timesheet Start Day Display Now Follows FLSA Start Day

Schedule Query Option Now Available | February 17, 2023

Application: HCM | Audience: All Core Users for HCM Agencies

Schedule Query Feature

Adjusting Hourly ACA Limit | February 14, 2023

Application: HCM | Audience: TL Administrators, TL Employee Setup Admins, and TA Supervisors of Wage Employees for all TA Agencies

Monitoring Hours Worked
Adjusting Hourly ACA Yearly Limit

Telework Enhancements Now Available | February 6, 2023

Application: HCM | Audience: HR Directors, HR Administrators, and all Technical and Functional Interface Contacts at agencies with HR interfaces

Telework Enhancements

Leave Year End Reminders | January 6, 2023

Application: HCM | Audience: ESS users with Absence Management (AM), AM Supervisors, AM Administrators, and TL Admins of PSB agencies

Checking Leave and Absence Balances for ESS Users
Absence and Leave Reminders for Supervisors and
Administrators
Leave Year End Processing and DHRM Policy

Veteran's Service - DHRM Policy 4.10 Annual Leave Changes | December 6, 2022

Application: HCM | Audience: HR Administrators and AM Administrators

Cardinal Information Regarding DHRM Policy 4.10 Annual Leave Amended – Veteran’s Service

Time & Attendance Tips and Reminders | November 17, 2022

Application: HCM | Audience: All Time Reporters with modify access, TL Admins, Absence Admins, Timekeeper, TL Supervisors, and Absence Supervisors