Excel spreadsheet containing valid codes for use on agency to agency transactions. Includes Cardinal Customer ID and Cardinal Supplier ID for each agency.

Instructions for cancelling and reissuing payments, cancelling and putting payments on hold, and cancelling without reissuing payments. ​Includes steps for completing forms, sending them to the appropriate email addresses, and processing the stop payment in Cardinal.

If regular invoices are received from a Supplier, users can set up a template voucher to improve data entry efficiency for these invoices. This job aid provides instructions for creating, using, and updating template vouchers, including steps for navigating to the Voucher page, entering required information, and saving the template for future use.

Process for entering adjustment vouchers to increase or decrease the amount of a regular voucher. ​ Includes steps for navigating to the voucher page, entering necessary information, and saving the adjustment voucher. ​

Instructions for personalizing the order of the fields displayed on the distribution line on the Invoice Information page. ​Includes steps for navigating to the Voucher page, changing the order of fields, and saving the changes.

Instructions for processing child support payments to the Department of Social Services (DSS). ​Includes steps for navigating to the Voucher page, entering necessary information, and saving the voucher. ​

Instructions for processing internal payment offsets for levies, liens, and garnishments. Includes steps for requesting a LEVY location, adding or removing the LEVY location, and updating the voucher. ​

Instructions for recording ongoing discussions and conversations with supplier contacts. ​Includes steps for navigating to the Conversations page, entering conversation details, and saving the information. ​

Instructions for identifying, reviewing, and resolving voucher edit check and budget check errors. ​Includes steps for running the Voucher Error Report query, accessing the voucher, and making necessary corrections. ​

Process for reviewing supplier information and creating a voucher. Includes contact information when updates are needed to the supplier record, and steps for navigating to the Review Suppliers page, verifying supplier details, and entering voucher information.

Instructions for running and retrieving the prompt pay report, which provides information on an agency’s compliance with prompt pay and is used for reporting to DOA. Includes steps for running the report, viewing individual agency runs, and viewing agency information in the master run. ​

Instructions for unposting, deleting, and closing vouchers that have not been paid. ​ Includes details on when to use each function and steps for navigating to the appropriate pages, entering necessary information, and saving the changes. ​

Instructions for using multiple SpeedCharts on a single voucher invoice line. Includes steps for navigating to the voucher page, entering SpeedChart information, and saving the changes. ​

Information on using the correct pay terms in Cardinal to ensure timely disbursement of state funds in accordance with prompt pay requirements. ​ Includes steps for entering pay terms on a voucher and a summary of pay term options.

Instructions for processing vouchers sent to the Accounts Payable module in Cardinal using the Voucher Upload Interface. ​Includes steps for processing file upload errors, reviewing the voucher upload error report, and correcting budget check errors. ​

Description of the 1099 process in Cardinal, including the steps to review/update/add information to the withholding tables and produce the 1099 documents and file to the IRS.

Instructions for applying a cash advance to an employee's expense report and reconciling the cash advance to the actual expenses paid. ​Includes steps for entering expense details, applying the cash advance, and reconciling the advance. ​

Instructions for authorizing a proxy to enter expense transactions for an employee. ​Includes steps for authorizing a proxy using either the employee ID or user ID, as well as instructions for using the mass update feature to add/delete proxies for multiple employees.

Instructions for processing cash advance transactions sent to the Expenses module in Cardinal using the Cash Advance Upload Interface. ​Includes steps for processing file upload errors, reviewing the cash advance upload error report, and correcting errors. ​

Expense report or travel authorization templates can be created in Cardinal which reflect typical combinations of expense items. These templates can be accessed by all users statewide. Users can then create new expense reports or travel authorizations by starting from a template, which can help reduce time and keying errors. This job aid provides instructions for creating these templates in Cardinal, including steps for navigating to the template page, entering template details, and saving the template. ​

Instructions for recording non-reimbursable expenses (e.g., expenses prepaid or direct-billed to the agency) in Cardinal. ​Includes steps for entering non-reimbursable expenses on an expense report and marking expenses as non-reimbursable when copying from a travel authorization. ​

Instructions for creating employee expense reports in Cardinal for non-salaried payments to employees. Includes information on required employee profiles, and steps for entering, updating, and submitting employee expense reports.

Excel spreadsheet containing valid codes for use on employee expense transactions. Includes expense types, descriptions, and default ChartFields.

Helpful information about using location and expense types when entering employee expenses. ​Includes tips for entering other employee reimbursements, lodging, per diem meals and incidentals, mileage, and international travel.

Instructions for updating or deleting expense transactions in Cardinal, and the scenarios when each function is appropriate. ​Includes steps for updating and deleting travel authorizations, cash advances, and expense reports. ​

Instructions for processing expense report transactions sent to the Expenses module in Cardinal using the Expense Report Upload Interface. ​Includes steps for processing file upload errors, reviewing the expense report upload error report, and correcting budget check errors. ​

Instructions for editing select information on an employee expense profile in Cardinal. ​Includes steps for updating default ChartField values, changing the Default Profile checkbox, and updating information on the User Defaults page. Note: adding employee expense profiles and some edits to profile information must be performed in Cardinal HCM.

Instructions for reassigning employee expense approvals from one approver to another. ​Includes steps for navigating to the Reassign Work page, entering the current and new approver information, and reassigning the approvals. ​

Instructions for processing petty cash transactions in Cardinal. ​Includes steps for setting up the system, processing vouchers for petty cash payments, reimbursing petty cash accounts, and recording funds receipts. ​

Instructions for reviewing and correcting budget check errors using the Direct Journal Payments and Misc Payment Exceptions pages. ​Includes error handling steps for both manual and nightly batch budget checks. ​

Excel spreadsheet containing valid bank codes for use on deposits. 

Instructions for correcting deposit accounting entries, both before and after the budget check process runs. 

Instructions for deleting a Deposit Control Ticket within Cardinal, including the conditions under which a DC can be deleted and the steps to follow. ​

Instructions for processing deposit transactions sent to the AR Funds Receipt module in Cardinal using the Funds Receipt Upload Interface. ​Includes steps for processing file upload errors, reviewing the funds receipt  upload error report, and correcting budget check errors. ​

Instructions for creating, processing, and finalizing deposits in Cardinal, including roles involved, and steps for entering regular deposits, creating accounting entries, and approving and finalizing deposits. ​

Provides the Chart of Accounts (COA) structure, as well as the purpose and ownership of each ChartField. 

Instructions for reviewing and identifying combination edit errors in journal entries, including steps to navigate and use the Review Combination Data page and the ChartField Combination Editing Rule Report. ​

When entering journals with many lines, using the spreadsheet journal upload functionality in Cardinal can save time and simplify the process for entering the data. This job aid provides instructions for creating and uploading spreadsheet journals, including steps for downloading necessary files, entering journal information in Excel, and uploading the journal to Cardinal.

Instructions for processing journals sent to the General Ledger module in Cardinal using the Journal Upload Interface. ​Includes steps for processing file upload errors, reviewing the journal upload error report, and correcting budget check errors. ​

Covers various processes for managing journal entries, such as reviewing and correcting edit check and budget check errors and updating, deleting, and posting journals. ​

Instructions for creating, editing, and submitting manual journal entries online in Cardinal for approval. Includes steps for copying existing journals. ​

All Journals must be approved before they can be posted to the General Ledger. This job aid explains how each type of journal is approved, and outlines the approval process for manual journal entries, including manual approval and approval through the Worklist. ​

When entering budget journals with many lines, using the Budget Journal spreadsheet upload functionality in Cardinal can save time and simplify the process for entering the data. This job aid provides instructions for creating and uploading budget spreadsheet journals, including downloading necessary files, entering budget data in Excel, and uploading the budget journal to Cardinal. ​

Provides general navigation tips along with details about the commonly used hot keys (keyboard shortcuts) and customization options. 

Approvers can reassign their Worklist items to another user so that future items will route to the designated alternate approver. This job aid provides instructions on how an approver can assign alternate approvers. 

Describes how workflow system administrators can reassign worklist items from one approver to another in Cardinal Financials. ​Includes steps for reassigning and revoking assigned transactions. ​

Provides instructions for generating financial reports in Cardinal Financials. Use these instructions along with the report specific data provided in the FIN Reports Catalogs to generate the applicable report.